Do, Dump, Delay, and Delegate
Do it Now:
Do you spend a lot of time looking for things? Research tells us that the average person spends about 10% of the day looking for documents. If that were so, you could gain 5 weeks a year just by getting your retrieval methods under control!
Handle the little things that reduce concentration and cause anxiety, like the clutter on your desk and the incomplete jobs. This is the opposite of prioritizing. Do the quick and dirty tasks NOW! The crises in our lives are often the result of not handling the little things or not reacting to a niggling feeling that something is wrong. Ignore the little toothache and you wind up with a root canal.
Another technique is to handle the worst things first. We create more stress and anxiety, and waste more time and energy, over the things we least like to do. Why not just do them?
Try the salami technique: break things down into small steps and get started. That is how we eat an elephant, one bite at a time.
Dump:
Get rid of things you don’t need. This will take some practice and a hard-nosed approach if you have a tendency to hang on to stuff. If throwing it out is too difficult, give it away, or ask someone else to throw it out for you.
Delay:
Occasionally we have legitimate delays, for example, if we are waiting for somebody else to get us information or complete a task. However, if you have deadlines, pass on deadlines to others as well. Don’t let someone else’s lack of planning short-circuit your deadlines.
Delegate:
Don’t waste your time doing things that somebody else can do, especially if they can do them better than you. Save your time for those things which you are uniquely qualified to do.
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